System workflow guide
Voice-first billing for PCLaw firms — how it works in practice
How lawyers at PCLaw firms can capture billable time by voice and move structured, reviewed entries into PCLaw through a CSV export workflow.
Who this is for
Who this is for
This guide is for lawyers, timekeepers, and billing admin teams at firms that use PCLaw for practice management and billing. PCLaw is a long-established system with a consistent billing workflow. CaseClock improves the capture step that precedes the billing entry — without touching the system or processes already in place.
Lawyers who currently type entries directly into PCLaw — or reconstruct from memory at end of day — can instead capture by voice immediately after each task and produce more complete, specific entries that import cleanly into PCLaw via a standard CSV workflow.
The workflow
How the workflow fits PCLaw
CaseClock connects to PCLaw via CSV export — not a native integration. This is worth being direct about. The voice capture experience is the same regardless of the billing system. What changes is the export path.
The workflow: the lawyer speaks the entry immediately after a task; CaseClock structures the spoken input into a billing-native draft; the lawyer reviews and approves; the billing admin exports a structured CSV and imports it into PCLaw on the firm’s regular billing cadence.
Nothing is inferred or generated without lawyer input. This is intentional voice capture, not passive tracking. The lawyer controls what is captured, how it is described, and what is approved before it leaves CaseClock.
The CSV export
What the CSV export looks like
CaseClock exports structured, reviewed billing entries as CSV files. Each entry includes the billing fields a system expects: matter reference, work description, time value, and date. Entries are included in the export only after the lawyer has reviewed and approved them.
The CSV format is compatible with standard billing import workflows. PCLaw supports time entry import via CSV. Billing admins import the file through PCLaw’s standard import process. For specific field mapping requirements, confirm format compatibility with your PCLaw configuration before the trial.
The quality argument
Why this still beats reconstruction
PCLaw firms often operate with established billing habits — including end-of-day or end-of-week reconstruction. Voice-first capture does not require replacing those habits entirely. It replaces the reconstruction part with immediate capture, and keeps the review and approval process intact.
A 30-second voice entry captured immediately after a task preserves the detail that a 5-minute reconstruction session at end of day cannot recover. The narrative quality is better, the time values are more accurate, and the entries are more defensible — because they were recorded when the work was fresh.
The CSV step into PCLaw does not affect this quality difference. It moves already-reviewed, already-approved entries from CaseClock into PCLaw.
Getting started
Setup and getting started
No changes are required to PCLaw. Lawyers install CaseClock on mobile, complete a brief onboarding, and begin capturing time by voice. The billing admin manages the CSV export and PCLaw import using existing workflows.
Starting with a single lawyer or a single practice group is the most effective pilot approach for firms with established billing habits. Demonstrating the quality and time savings in a limited context builds the case for broader adoption.
Common questions
FAQ for PCLaw firms
Does CaseClock integrate natively with PCLaw?
No. CaseClock connects to PCLaw through a structured CSV export workflow. Lawyers capture time by voice in CaseClock, review and approve the structured drafts, and the billing admin exports a CSV file for import into PCLaw. No system integration configuration is required.
How does the CSV import work in PCLaw?
PCLaw supports time entry import via CSV. The CaseClock export format is structured to be compatible with that workflow. Billing admins follow the standard PCLaw import process. For any firm-specific field requirements, confirm the format before your trial.
What does each CSV row contain?
Each row is a reviewed, lawyer-approved billing entry. Fields include date, matter reference, work description, time value, and billing rate where applicable. Only approved entries are included — nothing that has not been reviewed by the lawyer.
PCLaw is a mature, established system. Why would we add another tool?
CaseClock does not change PCLaw — it improves what arrives in PCLaw. End-of-day reconstruction produces thin, vague entries. Voice capture in the moment produces specific, narrative-complete entries. The improvement is in capture quality and timing, not in the billing system itself.
How long does it take to set up?
Setup requires no PCLaw configuration changes. Lawyers install CaseClock on mobile and start capturing by voice. The billing admin learns the CSV export and import flow, which follows existing processes. Most firms are operational within a day of starting the pilot.