Primary Data
Legal Billing Statistics: CaseClock Pilot Data
This page documents observed outcomes from lawyers using CaseClock during the pilot phase. Every data point is labeled by type: observed (directly reported by pilot users), modeled (calculated using stated assumptions), or external (sourced from third-party research). The distinction matters.
Oliver Marler
Co-Founder, CaseClock — former lawyer
Methodology note: CaseClock is in the pilot stage. The data on this page comes from a small sample of pilot users in Canada. We present what we have observed, what we have modeled, and where we sourced external data. We distinguish these clearly because we think that matters for trust, and because vague claims about billing improvement are a recurring problem in legal tech marketing.
Observed pilot data
The following outcomes were reported directly by lawyers using CaseClock during the pilot program. This is a small sample. We are reporting what we observed, not projecting it to all lawyers or all firms.
Observed — capture rate
0.5 hours per day minimum
Lawyers using CaseClock captured a minimum of 0.5 additional billable hours per day from the first day of use. This is the floor reported across pilot users — several reported higher rates as voice capture became a habit. The 0.5-hour figure is what the least-improved pilot user reported on day one.
Observed — reconstruction time
At least 90 minutes saved weekly
One managing partner pilot user reported eliminating both a daily 30-minute end-of-day billing review and a weekly Sunday session of at least 90 minutes spent reconstructing the week’s time entries from email and calendar. The 90-minute figure represents the minimum weekly reconstruction time for this user; the actual total savings, including daily sessions, were higher. This is one user’s report, not an average.
Observed — billing cycle
Same-day entry
Across pilot users, entries were captured and submitted to the billing system the same day work was completed, compared to prior workflows where entries were entered at the end of the week or end of the month. Same-day entry is significant because research shows billing accuracy decreases substantially with delay (see external data below).
Modeled financial data
The following financial figures are calculations based on the observed capture rate. They use stated assumptions that you can inspect and adjust in the ROI calculator.
| Assumption | Value used |
|---|---|
| Hourly billing rate | $400 USD |
| Additional hours captured per day (pilot minimum) | 0.5 hours |
| Working days per year | 240 |
| Additional annual billings per lawyer | $48,000 |
| CaseClock annual cost per lawyer | $348 (at $29/month) |
| Modeled return on cost | ~138× annual platform cost |
The $400/hour rate is used because it is a commonly cited average for Canadian and US lawyers across practice areas, though actual rates vary significantly by market, seniority, and practice type. Pilot users have reported capture rates above 0.5 hours per day as the habit develops. Adjust these assumptions using the ROI calculator →
External research context
CaseClock pilot data does not exist in isolation. The following figures come from external sources and provide context for why the timing of time entry matters.
~10% of billable time lost
When time entries are logged the same day. Even immediate logging results in some loss.
Source: ABA research, cited by Rocket Matter and TimeSolv
~25% of billable time lost
When time entries are logged the following day. Waiting 24 hours meaningfully reduces accuracy.
Source: ABA research, widely cited in legal tech literature
50–70% of billable time lost
When time entries are reconstructed a week or more after the work. This is the reality for lawyers who log time at the end of billing cycles.
Source: ABA research, cited in attorney time tracking guides
2.5–3 hours billed per day
Average billed by lawyers in an 8-hour workday. The remaining time is non-billable or lost to unlogged work.
Source: Clio Legal Trends Report
What this means in practice
The core argument for voice-first capture is not complicated. Lawyers lose billing accuracy as time passes between completing work and logging it. Any tool that reduces that gap — whether timers, passive tracking, or voice capture — produces more accurate billing records.
Voice capture is particularly effective for short, mobile tasks because it takes less time than opening a billing system and typing. A 30-second voice entry immediately after a call is, for most lawyers, a lower barrier than a two-minute manual entry at end of day.
The 0.5-hour daily improvement observed in CaseClock pilots is consistent with this principle: lawyers captured work they would otherwise have skipped or forgotten, because capture was fast enough to be worth doing.
Related pages
See how voice capture works
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