A Sample Day with CaseClock (What to say + when to say it)

Most lawyers don’t miss time on the big obvious tasks. The time that slips is usually:

• quick emails
• short calls
• tiny reviews
• “one more thing” work
• interruptions that break your flow
• end-of-day items you meant to enter “later”

CaseClock is designed so you don’t have to create one recording per matter. You can record multiple entries for multiple matters in a single dictation—especially helpful at end-of-day or when you’re leaving the office.

This page gives you realistic examples you can use.

If you’re just getting started, see:

https://caseclock.ai/support/get-started

The four common workflows

1) In-the-moment capture (10–20 seconds)

Use this right after you finish a task.

Single-entry examples

• “0.1 — email to client re next steps — Jones matter”
• “0.2 — call with client re settlement options — Smith matter”
• “0.1 — reviewed draft affidavit and noted revisions — Patel matter”

When it’s best

• after calls
• after sending key emails
• after quick document reviews
• between meetings

2) End-of-day recap (2–4 minutes)

Use this if you prefer batching time entry.

You can cover multiple matters in one recording.

Option A: Multi-matter recap (recommended)

Example (3 matters, one recording):

“End of day recap:

0.2 — call with client re settlement options — Smith matter.

0.1 — email to opposing counsel re scheduling — Jones matter.

0.3 — reviewed contract markups and noted revisions — Chen matter.

0.1 — internal call re next steps — Smith matter.

0.1 — follow-up email to client with updated timeline — Patel matter.”

Example (quick-fire list):

“Today:

0.1 — client email re document request — Patel matter.

0.2 — reviewed disclosure and flagged issues — Smith matter.

0.1 — call with opposing counsel re timetable — Jones matter.

0.1 — drafted follow-up letter — Chen matter.”

Option B: “Grouped by matter” recap (if you prefer structure)

Example (grouped):

“End of day: Smith matter — 0.2 disclosure review, 0.1 client update email.

Jones matter — 0.1 call with opposing counsel re scheduling.

Chen matter — 0.3 contract markups review and notes.”

When it’s best

• you like one “billing session”
• your day is meeting-heavy
• you want to capture while context is still fresh
• you worked across many files and don’t want to switch screens all day

3) Drive-home / last-mile capture (the “I remembered it while leaving” moment)

Use this when you’re leaving the office and remember 2–6 items you didn’t enter.

You can list multiple matters in one recording.

Example (multi-matter, one recording):

“Before I forget:

0.1 — quick email re filing requirements — Lee matter.

0.2 — call with client re evidence review — Nguyen matter.

0.1 — reviewed notes and drafted follow-up — Chen matter.

0.1 — internal call re next steps — Smith matter.”

Example (short version):

“On my way out: 0.1 email re next steps — Patel matter; 0.1 call re scheduling — Jones matter; 0.2 review of draft agreement — Chen matter.”

When it’s best

• you’re rushing out the door
• you remembered a quick call/email you didn’t enter
• you don’t want today’s admin to spill into tonight

4) Bookmarking (when you’re interrupted mid-task)

Use this when you’re in the middle of something and get pulled away.

Examples

• “Bookmark: drafting demand letter, paused at damages section — Smith matter”
• “Bookmark: contract review, need to finish clause 12 — Chen matter”
• “Bookmark: reviewing emails for timeline, will return later — Patel matter”

When it’s best

• you get interrupted frequently
• you work in bursts
• you want a breadcrumb trail of what you were doing

A realistic day (example timeline)

Morning

• “0.1 — reviewed overnight emails and flagged urgent items — Smith matter”
• “0.2 — call with client re next steps — Jones matter”

Midday

• “0.1 — email to opposing counsel re scheduling — Patel matter”
• “0.3 — reviewed contract markups and noted revisions — Chen matter”

Afternoon

• “Bookmark: drafting demand letter, paused at damages section — Smith matter”
• “0.1 — internal call re strategy and task assignments — Smith matter”
• “0.1 — quick client email re updated document request — Patel matter”

End of day (multi-matter recap — one recording)

“End of day recap:

0.2 — disclosure review and issue spotting — Smith matter.

0.1 — client email re updated timeline — Smith matter.

0.1 — call with opposing counsel re scheduling — Jones matter.

0.3 — contract markups review and notes — Chen matter.

0.1 — follow-up email to client re next steps — Patel matter.”

Leaving the office (multi-matter drive-home — one recording)

“Before I forget:

0.1 — quick email re filing requirements — Lee matter.

0.1 — voicemail to client re availability — Nguyen matter.

0.1 — reviewed notes and drafted follow-up — Chen matter.”

What makes a good dictation?

A strong entry usually includes:

1. Action (call / email / review / draft / meeting / prep)
2. Topic (one short phrase)
3. Matter/client label (whatever you use internally)
4. Duration (optional—you can set it during review)

Good example:

“0.2 — call with client re settlement options — Smith matter”

Too vague:

“Worked on file”

Practical tips (so it feels effortless)

• You can speak multiple entries in one recording (especially at end-of-day).
• Keep each item short. Add detail during review.
• If you don’t remember the exact duration, record the task anyway and adjust later.
• If you can’t find the matter/client right now, capture first and fix assignment later.
• Pick one habit for the first week:

Related pages

• Get Started: https://caseclock.ai/support/get-started
• Quick Start: https://caseclock.ai/support/quick-start
• FAQ: https://caseclock.ai/support/faq
• Clio Sync Expectations: https://caseclock.ai/support/clio-sync-expectations
• CSV Import/Export Guide: https://caseclock.ai/support/csv-import-export-guide
• ROI Calculator: https://caseclock.ai/roi