HOW IT WORKS
The voice-first legal billing workflow
CaseClock turns spoken legal work into structured, review-ready, billable time entries. Speak the work while context is fresh. Review the structured draft. Approve and sync to Clio or export to your billing system.
Voice-first capture
Speak the work while context is still fresh.
A call ends. A review finishes. A meeting breaks. In the 30 seconds before the next task starts, a lawyer opens CaseClock, speaks a time entry, and moves on. The matter, the substance, and the duration — captured while they are still clear.
CaseClock does more than transcribe. It structures spoken legal work into billable output through a billing-native workflow — and keeps the lawyer in control before anything moves forward.
- Speak immediately after a call, a review, or a meeting
- Works on mobile — where legal work actually happens
- No templates, no typing, no end-of-day reconstruction
Structured billing workflow
Not a transcript. A billing entry — ready to review.
CaseClock guides the spoken input through a billing-native workflow. The result is a structured draft — with the matter linked, the narrative shaped for legal billing, and the duration already set. The lawyer does not reformat speech. The lawyer reviews a billing entry.
- Structured draft produced from the spoken input — not raw text
- Matter linked, narrative shaped, duration set
- Review queue shows all pending drafts for approval
Lawyer review and approval
You review before anything moves.
Every entry CaseClock produces is a draft — not a submission. You see it, edit it if needed, and approve it. Only then does the entry move into the billing system. This is not an optional feature. It is how the product is designed to work. See the Clio sync guide for what syncs and what to expect.
- Every entry is a draft until the lawyer approves it
- Nothing syncs or exports without your sign-off
- Approved entries go to Clio directly, or export as structured CSV
Mobile first
Capture where the work happens.
The habit is simple: before the next task starts, speak the last one. Voice capture takes 30 seconds. The entry is ready to review before details fade.
- Right after a client call — before you dial the next number
- After reviewing a document — before the next file opens
- Leaving a meeting — 30 seconds in the corridor
- Between hearings — while context is still clear
- Before details fade from memory
A DAY IN THE LIFE
How a busy lawyer actually uses CaseClock.
A lawyer’s day is rarely one clean block of billable work. It is a chain of calls, emails, quick reviews, instructions to an associate, document checks, follow-ups, and end-of-day loose ends. The problem is not that the work did not happen. The problem is that entering it all later is slow, interruptive, and easy to postpone.
CaseClock does not ask you to change how you practice. It gives you a faster way to capture what already happened.
Beat 1
Morning interruptions — emails, quick calls
Three client emails and an unexpected call before 10 AM. Each captured immediately after — matter, context, and duration still fresh. No notes required.
0.9 hrs — 4 entriesBeat 2
Midday review and follow-up work
A quick contract clause review before a meeting, then a delegated research task in the afternoon. Two entries while the work is still in context — captured in under a minute each.
0.7 hrs — 2 entriesBeat 3
Drive-home or end-of-day recap
Three loose ends dictated on the drive home. The kind of batch catch-up that usually gets skipped — or guessed at the next morning.
0.8 hrs — 3 entriesBeat 4
Review, approve, and send
All nine draft entries from the day appear in the review queue. Read through them, correct anything off, approve, and sync to Clio. Done before dinner.
2.4 hrs total — approved and synced“Even one extra 0.1 hour captured each workday adds up quickly. For many lawyers, that alone can justify the workflow.”
Common questions
Questions about the workflow?
Our Support Hub has answers on setup, Clio integration, CSV export, and billing — with step-by-step guides for each part of the workflow. Start with the Clio sync guide or the CSV import and export guide. Want a deeper breakdown of each capability? See CaseClock features in detail.
Visit the Support Hub →